2007 Martial Arts Festival

Exhibition Contract Terms and Conditions  

This Document forms the basis of an agreement between (2007 Martial Arts Festival and First Class Events Corp.), herein referred to as (MAF07 & FCE), and the vendors who wish to sell merchandises or services at (MAF07 & FCE), herein known as vendors. (MAF07 & FCE) is the host organizer and promoter of entertainment conventions and services. Vendors in the business of buying and selling certain material hereinafter designated as the Property identified and described as follows: equipment, weapons, training video tapes, audio tapes, books, magazines, electronic media, CD, DVD, and other materials associated with martial arts and all associated periodicals with in stated and unstated genre’s. The term (MAF07 & FCE) shall be termed to mean the individual or individuals assigned by the board of directors of (MAF07 & FCE) as Vendors’ Room Liaisons.

• (MAF07 & FCE) has contracted with the ( BLAISDELL CENTER ), herein referred to as (BC) and pursuant to the terms of that contract has the authority to provide a conference room and vendor tables for the convention. (MAF07 & FCE) shall be responsible for all monies owed to (BC) pursuant to the terms of its contract therewith. Vendor herby enters into a contract with (MAF07 & FCE) for vendor space at the show or show. (MAF07 & FCE) shall be responsible for coordinating with BC the preliminary setup for the convention. Vendor agrees to contact (BC) for any usage of telephone access and electricity in the exhibit hall, and will pay for any charges, if any. (MAF07 & FCE) will not be held liable for any fees for electricity and/or telephone access in the exhibit hall.
• (MAF07 & FCE) agrees to provide 2’ x 6’ or 2’ x 8’ (table size) vendor tables and passes into the convention. (MAF07 & FCE) agrees to make said tables and exhibit space available to the Vendor by no later than 8:00pm on (May 11, 2007). Vendor agrees to vacate convention hall premises by no later than 10:00pm on (May 13, 2007).
• (MAF07 & FCE) agrees to be responsible for promoting the show. (MAF07 & FCE) makes no representations as to the number of attendees and/or customers who will be in attendance.
• Subletting of tables is not permitted.
• Each application will be processed on a first come - first service basis.
• Vendor shall be responsible for the actual setup of its displays. (MAF07 & FCE) shall not be liable for any loss or damage to Vendor’s property or for any personal injury suffered by Vendor or any of its agents.
• (MAF07 & FCE), upon request, agrees to limited assistance in loading and unloading Vendor’s materials and to assist with setting up of tables.
• There is to be no smoking or otherwise burning of objects within the Vendors’ Room at any time.
• All vendors shall have a signed copy of the (MAF07 & FCE) Vendor Exhibition Contract (this document) on file with (MAF07 & FCE). No vendor shall be allowed to sell merchandise or services at the convention facility without having a signed copy of file with (MAF07 & FCE). The convention facility shall be deemed to mean any function space used by the (BC).
• Vendors may play audio devices at moderate volume. (MAF07 & FCE) reserves the right to determine the definition of ‘moderate volume.’ Furthermore, (MAF07 & FCE) also reserves the right as to what audio content may be played during the hours of operation of the Vendors’ Room.
• (non disclosure clause)
• The Vendors’ Room shall be opened for the following hours:

All vendors must vacate the Vendors’ Room with their staff and property by 10:00 PM on Sunday.

All vendors must claim their tables before Friday (May 11, 2007) at 8:00 PM. Tables, which have not been claimed by that time, may be resold at the sole discretion of (MAF07 & FCE). Tables that are cancelled without thirty (30) days written notice shall be refunded fifty (50) percent of its cost. Tables that are cancelled prior to thirty (30) days before the convention may be refunded if (MAF07 & FCE) can resell the tables. Vendor agrees to hold the convention harmless for any lost invesFCEnts or revenues as a result of either (a) unclaimed or (b) cancelled tables.

• All vendors certify that they have complied with all federal, state, and local policies regarding the collection of any and all required taxes.
• All vendors certify that have complied with all federal, state, and local policies regarding obtaining valid licenses required to participate as a vendor.
• All vendors will obey federal, state, and local laws and ordinances regarding the sale of material which, intentionally or unintentionally, infringes upon the trademarks or copyrights of another party. Any vendor selling material which infringes upon the trademark or copyright of another party may be ejected without warning and without refund. (MAF07 & FCE) reserves the right to inspect and/or eject questionable material at any time.
• Vendors shall not display material which is deemed offensive or inappropriate. (MAF07 & FCE) has the sole right to determine what is or is not offensive or inappropriate. Vendors who continue to display material which has been deemed to be offensive or inappropriate may be ejected without warning and without refund. Furthermore, vendors shall not sell any offensive or inappropriate materials to minors who are under the age of eighteen (18) years of age. Vendors who sell such materials to minors shall be ejected without warning and without refund. Failure to comply is immediate grounds for ejection without warning and without refund.
• All ejected vendors are still subject to state law in which the (MAF07 & FCE) sponsored event resides with regards to tax collection.
• Only those vendors with Vendor badges will be allowed in the room during set-up, closing, and takedown times. Only those with Vendor badges will be allowed behind vendor tables at any time.
• Vendors are expected to follow the same rules of behavior as the rest of the convention attendees during off-hours. Any Vendor ejected from the convention during those hours must leave immediately the next morning during the set-up time.
• Vendors will have thirty (30) minutes to close down for the night each evening. After the thirty minutes, the room will be locked. Under no circumstances will it re-open until the posted time the next morning.
• Vendor is responsible in providing its own insurance, if desirable, to protect Vendor and Vendor’s property from damage, loss, theft, harm or injury. Neither (MAF07 & FCE) nor (BC) will obtain insurance on Vendor’s behalf. Vendor is solely responsible for its own company exhibited material, goods, samples, and other property.
• (MAF07 & FCE) will provide after hours security on premises.
• Vendors shall keep all designated areas clean and will not nail, screw, or attach anything to the exhibit hall space.
• All displays, chairs, tables and merchandise must be maintained within Vendor’s designated area.
• There will be no consumption or possession of alcoholic beverages in the Vendors’ Room.
• Selling of items by Vendors on convention grounds, which includes the stated event location and adjoining facilities, their parking lots, other than the Vendors’ Room or any other designated area noted by (MAF07 & FCE) is NOT allowed during the weekend of any (MAF07 & FCE) event. This includes the selling of items inside Hotel rooms, lobby, or its facilities. Vendors who fail to comply will be ejected without warning and without refund.
• Vendor will hold harmless (MAF07 & FCE) and event facilities or any of their respective officers, agents, employees, representatives or affiliates, from any liability, damage, loss, harm, claim, or injury to property or person of the Vendor, Vendor officers, agents, employees or other persons, whether caused by the negligence of (MAF07 & FCE) or event facilities, or from theft, fire, water, accident, or any other cause whatsoever.
• (MAF07 & FCE) reserves the right to make changes or amend the contract and has the final say on all matters pertaining to the use and function of the Vendors’ Room during the run of the show.
• Any promotional fees from a Vendor, Exhibitor, and/or persons representing a company involved with related industry must be presented to the Board of Directors upfront and in writing.
• The addition of any extra charges to be incurred ( i.e. Phone, Drayage )

Will be made available via an addendum provided by (MAF07 & FCE) upon request or until an updated information is made available to vendors.

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